QuickBooks to Wave Migration
Switching from QuickBooks to Wave to cut software costs? We move your data cleanly so you don't lose your history or re-key everything by hand.
Free consultation · Fixed monthly pricing · US-based team
What's included
What we move to Wave
- Customers and vendors
- Chart of accounts mapped to Wave
- Open balances and current-year activity
- Transaction history where Wave supports it
- Reconciled opening position
- No manual re-keying on your side
The honest fit check
When moving from QuickBooks to Wave makes sense — and when it doesn’t
This is the one migration where our first job is sometimes to talk you out of it. Wave’s free accounting is a real product and a sensible home for a very small service business: simple invoicing, bank feeds, basic reporting, one entity. If that describes you — a consultancy, a solo practice, a side business that no longer justifies a QuickBooks subscription — the move genuinely pays for itself every month.
But Wave is deliberately simpler than what you’re leaving. There’s no inventory tracking, no class or location reporting, no multi-entity consolidation, and its report set is a fraction of QuickBooks’. If your file uses any of those, downgrading means losing the reporting rather than transplanting it — and we’ll tell you that plainly in the free scoping review before you spend anything.
How the data actually moves
There is no direct QuickBooks-to-Wave converter that carries transaction history. The reliable pattern is: customers, vendors and a rationalised chart of accounts brought across; opening balances established and reconciled to the cent against your QuickBooks trial balance; recent activity re-established through bank feeds; and your full QuickBooks history preserved as a clean, readable archive — reports and ledgers you can hand an accountant or the IRS years from now without a subscription. You get simplicity going forward without ever losing the record behind you.
How it works
Getting started is simple
Free scoping review
Send a backup or read-only access. We tell you exactly what will convert and how clean your data is, before any money changes hands.
Fixed-price quote
One written price for the whole migration. No hourly meter, no surprise change orders. You approve before we start.
Extraction & mapping
We pull your full ledger and map every account, item, and tax code to the destination system’s structure.
Rebuild & reconcile
We rebuild your file in the new system with history intact, then reconcile the trial balance, AR, and AP to the cent against QuickBooks.
Handover & support
You get a reconciled file, a short walkthrough, and 30 days of support as your team settles in.
Cost & timeline
What it costs
Because Wave migrations are smaller in scope, the fixed fee is too — and we’ll say so plainly after the free review rather than padding it. The engagement covers the fit check, the rationalised chart of accounts, opening balances reconciled against QuickBooks, your history archived in readable form, and a short handover so invoicing continues without a gap. Most moves complete inside a week. If the review shows Wave can’t hold what your business needs, you’ll hear that for free — along with what we’d recommend instead.
Good to know
QuickBooks to Wave FAQs
Can everything from QuickBooks move to Wave?
Wave is simpler than QuickBooks, so some detail doesn't have a home there. We tell you up front exactly what will and won't transfer in the free scoping review.
Will I have to re-enter data?
No, that's the point of using us. We move the data so you don't re-key customers, vendors, and balances by hand.
Is it worth paying to migrate to a free tool?
For most businesses, yes, the time saved and the clean opening balances are worth far more than the fixed fee.
How do you confirm the opening numbers?
We reconcile your opening position in Wave against your QuickBooks file before handover.
Does Wave support inventory or class tracking?
No — Wave has no inventory tracking and no class/location reporting. If your QuickBooks file relies on either, we'll flag it in the free scoping review and help you decide whether Wave is the right destination at all.
Move to Wave without losing your history
Send us your QuickBooks details and we'll reply with a fixed-price quote within one business day.