Sage 100 to QuickBooks Conversion Service
Our Sage 100 to QuickBooks conversion service moves your entire Sage 100 accounting history — chart of accounts, customers, vendors, inventory, job costing, payroll, and years of transactions — into QuickBooks Online or Desktop. Every balance reconciled and verified in writing. You open QuickBooks on go-live day and the numbers are right.
Free discovery call · Fixed-price quote in 24 hours · No commitment
Sound familiar?
If any of this sounds familiar, we can help
We talk to Sage 100 owners and finance leaders every week. Here’s what we hear most — and what changes after a clean move to QuickBooks.
You’re paying for features you never use
Sage 100 was built for large, multi-location distributors and manufacturers. If your business has stabilized — or never needed that complexity — you’ve been overpaying for years. We move you to a platform that fits what you actually need.
Month-end takes too long
Reports that should take five minutes stretch to forty-five. Workflows rely on workarounds nobody documented. We’ve seen what those same teams look like six weeks after moving to a clean, well-configured QuickBooks file.
You can’t find staff who know Sage 100
QuickBooks is the most widely used accounting software in North America. Sage 100 specialists are scarce and expensive. Move to QuickBooks and your next hire is productive on day two — not after six weeks of training.
Your team needs real cloud access
Sage 100 was built for an on-premise world. QuickBooks Online gives remote and hybrid teams full functionality on any device, in real time, with no server to maintain.
Get a fixed-price quote in 24 hours
Free discovery call. No hourly billing. The quote is firm.
Your Sage 100 to QuickBooks migration at a glance
Complete data migration
Everything we migrate for you
Our Sage 100 to QuickBooks conversion covers your complete accounting data — not just the basics. We define the exact scope on the free discovery call, and nothing moves without your sign-off.
Your master records
- Chart of accounts — rebuilt and remapped to QuickBooks types, cleaned up along the way
- Customers — addresses, contacts, terms, credit limits, tax codes, open balances
- Vendors — full profiles, terms, remittance addresses, 1099 status, payables
- Inventory items — SKUs, units, descriptions, costs, quantities on hand by location
- Employees — pay rates, deduction setups, and YTD figures
Your transactions & balances
- Open invoices — all outstanding receivables as of go-live
- Unpaid bills — open payables with due dates and vendors preserved
- Historical transactions — typically 1–3 years for reporting and audit
- Bank account registers — full history and reconciliation data
- Payroll history — YTD totals, tax liabilities, deductions
- Journal entries — recurring entries and period-end adjustments
Your business structure
- Job costing — jobs, phases, and cost codes mapped to QuickBooks class and customer:job
- Departments and cost centers — rebuilt as QuickBooks classes or locations
- Custom fields and classifications — mapped to QuickBooks equivalents where possible
How we do it
How we run your Sage 100 to QuickBooks migration
Every Sage 100 to QuickBooks migration we handle follows the same structured six-step process. It’s what keeps your data safe, your timeline predictable, and your books accurate at go-live.
Free discovery call — we learn your setup
We spend 30–45 minutes on every module in use, your data volume, integrations, customizations, and what you need on the QuickBooks side. Within 24 hours you get a written, fixed-price quote — a number, not a range.
Data audit and cleanup — we fix it before we move it
Before a record leaves Sage 100 we audit for duplicate customers and vendors, dormant items, chart-of-accounts inconsistencies, and stale open transactions. You get a written summary of what we found and what we’re cleaning — before the work happens.
Field-by-field mapping — you approve before we move
We build a mapping document tying every Sage 100 field to its QuickBooks equivalent — account types, transaction categories, job cost codes, class structures, inventory locations. You review and approve it before we run anything.
Staging migration — we test before you see it live
We never migrate straight into your live file. We build the full migration in a staging environment first. Master records load first, then transactions. If anything looks wrong, we fix it in staging where it costs nothing.
Pre-go-live validation — ten points, all signed off
We reconcile the destination against Sage 100 across ten checkpoints (see below). Nothing goes live until every one is signed off in writing. No exceptions.
Go-live, training & 30-day support — we stay with you
We schedule go-live for a Friday evening or weekend so Monday is normal. You get the verified file plus full documentation, team training on your QuickBooks workflows, and 30 days of post-go-live support included.
Our 10-point pre-go-live validation
- Trial balance — penny-perfect match
- A/R aging — invoices, credits, applied payments
- A/P aging — bills, vendor credits, payments
- Bank balances — reconciled to last cleared
- Payroll YTD, tax liabilities, deductions
- Inventory quantities, valuation, unit costs
- Customer records — terms, tax codes, class
- Vendor records — 1099 status, terms, accounts
- Financial statements match to the penny
- Integrations — bank feeds, payroll, payments live
Nothing goes live until every point is reconciled and signed off in writing.
Side by side
Sage 100 vs. QuickBooks — what changes when you switch
| What changes | Sage 100 | QuickBooks |
|---|---|---|
| Software cost | $10,000–$40,000+ per year | From a few hundred dollars a year |
| Interface | Weeks to learn | Most staff are productive in a day or two |
| IT dependency | Server, upgrades, backups | Auto-updates — no IT needed |
| Mobile & remote | Limited | Full functionality on any device |
| Staff availability | Scarce and expensive | Widely available |
| Integrations | Limited, often custom | 700+ apps (payroll, payments, CRM, e-commerce) |
| Reporting speed | Slows with large datasets | Real-time, instant |
Who we do this for
Industries we migrate every week
Construction & contracting
Job costing is everything. We know how Sage 100 structures jobs, phases, and cost codes — and how that maps to QuickBooks’ customer:job and class framework — so your job-cost reports work from day one.
Manufacturing & distribution
If you carry inventory, precision matters. We document every inventory adjustment at cutoff and validate quantities against your last physical count before handover, so your COGS is right from go-live.
Professional services
We replicate your departmental reporting with QuickBooks class and location structure, so project billing, class-based P&L, and clean A/R look familiar from day one.
Nonprofits
Fund accounting in Sage 100 maps to class and location tracking in QuickBooks. We rebuild your program and fund structure so grant reporting and board financials work correctly from the start.
What a typical migration looks like
Discrete manufacturer, 3 entities, 11 days
A manufacturer with three entities and $14M in consolidated revenue came to us after years on Sage 100 — four inventory locations, six years of history, and job costing built around custom phases and cost codes. Their four-person team had struggled for two years with slow reports, costly annual upgrades, and constant staffing problems.
We ran a full discovery, built a unified chart of accounts across all three entities, and mapped their job-costing framework into QuickBooks’ customer:job and class structure. The full migration — three entities, six years of history, four inventory locations — completed in eleven working days.
Pricing
What a Sage 100 to QuickBooks conversion costs
Most Sage 100 to QuickBooks conversion projects run $2,000–$6,000, quoted as a fixed price.
What moves the number:
Data volume — customers, vendors, items, transactions
History depth — how many years come over
Entity count — single company vs. multi-entity
Inventory complexity — items, locations, costing
Cleanup required before migration begins
Every quote is fixed-price — no hourly billing, no scope creep. You know the full cost before we start, and it doesn’t change. Free scoping call; fixed-price quote within 24 hours.
Why Numerawise
Why clients choose us for their Sage 100 migration
Who does the work
About the lead conversion specialist
Ram — Founder & Principal
Founder of Numerawise Solutions, established in Atlanta in 2024. Intuit ProAdvisor (Gold tier) and a former Intuit Technical Support engineer. Has personally led 200+ accounting-software conversions for US construction, manufacturing, distribution, professional-services, and nonprofit firms. We also provide ongoing bookkeeping and payroll support after go-live.
More about Ram Verified on UpworkQuestions we get before every project
Sage 100 to QuickBooks FAQs
Can you really move everything from Sage 100 to QuickBooks without losing data?
Yes — with the right process. Within the agreed scope, your Sage 100 data is exported, mapped, and brought into QuickBooks accurately. Any fields the destination cannot support are documented and archived. The key is getting the field mapping right and reconciling every balance before go-live, which is exactly what our 10-point validation guarantees. We don’t hand over the file until every number matches.
How long does the migration take?
Most projects complete in 5–7 business days. Multi-entity migrations, deep inventory, or six-plus years of history typically run 10–14 days. You get a firm timeline during the discovery call — not an optimistic number that slips.
Should we go to QuickBooks Online or QuickBooks Desktop?
It depends on team size, workflows, and how you work. QuickBooks Online suits most businesses (cloud, auto-updates, integrations). Desktop Enterprise fits advanced inventory (serial/lot, multi-location), complex job costing, or very high volume. We give an honest recommendation during discovery — no upsell.
What happens to our Sage 100 job costing data?
Job costing migrates, but it requires careful mapping. Sage 100’s job, phase, and cost-code structure maps to QuickBooks’ customer:job and class framework. We build the mapping during discovery, test it in staging, and validate it before go-live.
Can you handle multiple Sage 100 companies at the same time?
Yes — we run multi-entity conversions regularly. Each entity gets its own QuickBooks file, or we consolidate based on your structure. Inter-company relationships are documented and each entity gets its own validation pass before any consolidation testing.
What if something doesn’t look right after we go live?
Every project includes 30 days of post-go-live support at no extra charge. If a discrepancy surfaces, we investigate, find the root cause, document it, and fix it. That window exists because the first month of live use is when subtle issues appear.
Do you sign an NDA before we share our data?
Yes, always. Every engagement starts with a signed mutual NDA before any client data is exchanged. Your financial records, customer lists, vendor data, and transaction history stay confidential throughout and after.
Can our CPA review the work as it progresses?
Absolutely — we encourage it. Your accountant gets read-only access at every milestone: trial-balance match, transactional pass, and final reconciliation. A lot of our work comes through CPA referrals.
Conversion or migration?
Sage 100 to QuickBooks migration, done right
“Conversion” and “migration” mean the same thing here. Whether you searched for a sage 100 to quickbooks conversion or a sage 100 to quickbooks migration, we move your full history — not just opening balances — and reconcile it to the cent. Same fixed-price service, either word.
Begin
Get your free Sage 100 assessment
Tell us about your setup. We assess your data and scope, recommend Online vs. Desktop for your needs, give a realistic timeline, and send a fixed-price written quote within 24 hours. Straight answers, no sales pressure.