Professional Payroll Services for Small Businesses
Full-service payroll services for US small businesses — multi-state tax filing, direct deposit, W-2 and 1099, and federal, state, and local compliance. We work in your platform or set up the right one. Intuit ProAdvisor Gold.
Free quote in 24 hours · Parallel run before go-live · Year-end W-2 & 1099 included
Full service
Payroll handled, compliance covered
Numerawise Solutions provides full-service payroll for US small businesses — multi-state tax filing, direct deposit, W-2 and 1099 generation, and year-end reporting. Pricing starts at $50/month plus a per-employee fee, and we work in your existing platform or recommend the right one for your size and state mix. We also keep the rest of your books straight with ongoing bookkeeping.
What’s covered
Full-service payroll for US small businesses
Filings & deposits
Federal 941, 940, W-2, 1099-NEC, and 1099-MISC. State withholding and unemployment for every state your team works in.
Multi-state coordination
Employees in 2+ states get state-by-state withholding setup, unemployment registration, and local tax handling where required.
Direct deposit
Same-day or next-day deposit depending on your bank. Electronic pay stubs and a self-service employee portal.
Contractor handling
1099 contractor payments tracked alongside W-2 employees, with year-end 1099 generation and filing in the same workflow.
Year-end close
W-2 distribution to employees, 1099 distribution to contractors, year-end reconciliation, and prior-year amendments if required.
Platform-agnostic
QuickBooks Online Payroll, Gusto, ADP RUN, or Paychex — we work in your existing platform or recommend the right one.
Who this is for
The right fit
- US small businesses with 1 to 100 employees, single-state or multi-state
- Service businesses, professional services, and consulting practices
- Light manufacturing, construction subcontractors, and e-commerce
- Employees working or living in more than one state
- A mix of W-2 employees and 1099 contractors
- Recent IRS or state payroll notices to resolve
- A payroll provider you have outgrown — or no process at all, with a first hire approaching
How it works
From onboarding to your first run, in two weeks
Discovery call
Review headcount, state mix, contractor relationships, and current platform if any. Quote within 24 hours.
Platform setup
Tax registrations confirmed, employees and contractors loaded, pay schedules configured, direct deposit enrolled.
Parallel run
First payroll run in parallel with any existing process to confirm the numbers match before going live.
Go-live & ongoing
Weekly or bi-weekly processing, tax filings handled on schedule, and year-end W-2 and 1099 production included.
Engagement
Transparent payroll pricing
A clear monthly base plus a simple per-employee fee — no surprise invoices. You get a firm quote within 24 hours of a free discovery call.
Starter
+ $6 per employee
1–5 employees, 1 state
- Federal and state filings
- Direct deposit
- W-2 / 1099 year-end
Standard
+ $8 per employee
6–25 employees, 1–3 states
- Everything in Starter
- Multi-state setup
- Contractor workflow
- HR notice handling
Growth
+ $10 per employee
26–100 employees, 4+ states
- Everything in Standard
- Full multi-state coordination
- Local tax handling
- Year-end audit support
Who does the work
Led by an Intuit ProAdvisor
Ram — Founder & Principal
Founder of Numerawise Solutions in Atlanta. Intuit ProAdvisor (Gold tier) and a former Intuit Technical Support engineer, Ram leads a small practice handling payroll, bookkeeping, and QuickBooks conversions for US small and mid-market firms — with the care the work deserves.
More about Ram Verified on UpworkQuestions, considered
Common payroll questions
Do you handle multi-state payroll?
Yes. We set up withholding and unemployment in every state where your employees work or live. Multi-state remote-work setups are common and we handle the state-by-state registration.
What if I get a payroll tax notice?
Send it to us. We handle IRS and state correspondence on payroll matters. Most notices are resolved within one cycle once we have the underlying detail.
Can you migrate from my current provider?
Yes. We carry over year-to-date totals, employee records, and pay history. Most migrations happen mid-quarter without a gap in service.
How do contractor 1099 payments work?
1099-NEC tracking is built into the same workflow. We collect W-9 forms, track contractor payments through the year, and generate and file 1099s at year-end.
Which platform do you use?
QuickBooks Online Payroll, Gusto, ADP RUN, or Paychex, depending on your headcount and state mix. We recommend the right one during the discovery call, or work in the platform you already have.
What happens at year-end?
W-2s are produced and distributed to employees, 1099s to contractors, and the annual reconciliation is completed and filed.
Explore
More ways we help
Specialised payroll
Payroll by need and industry
Begin
Need payroll handled?
Tell us your employee count and the states you operate in — we send a quote within one business day.