QuickBooks to Acumatica Migration
Outgrown QuickBooks and moving to Acumatica? We migrate your ledger and history and reconcile it, so the move up doesn't cost you your records.
Free consultation · Fixed monthly pricing · US-based team
What's included
What we move to Acumatica
- Chart of accounts mapped to Acumatica
- Customers, vendors, and items
- Open AR and AP with aging
- Historical transactions where supported
- Reconciled opening balances
- A trial balance reconciled against QuickBooks
Acumatica specifics
Why businesses pick Acumatica — and what it means for your data
Acumatica’s pitch is unusual among cloud ERPs: consumption-based licensing with unlimited users, which is exactly the pain that drives many QuickBooks companies to move — per-seat costs climbing while more of the team needs access; Acumatica vs QuickBooks puts the two licensing models side by side. The trade-off is a genuinely deeper structure underneath: general-ledger subaccounts and segments replace QuickBooks’ flat class and location fields, and multi-entity operations live in Acumatica’s tenant-and-branch model rather than in separate company files.
That structural depth is where migration quality is decided. Segment design determines what your comparative reporting can do for the next decade, so we settle it with you before any data moves. Then chart of accounts, customers, vendors, items, open AR and AP, and historical activity come across mapped to that design — reconciled to the cent against your QuickBooks trial balance, with a documented reconciliation pack at handover.
Working alongside your Acumatica VAR
Acumatica is sold and implemented through VARs, and a good one is worth keeping focused on what they do best: configuration, workflows, training. Data migration is routinely the weakest line in a VAR proposal — often scoped as opening balances only. We slot in as the data specialist: independent, fixed-fee, history included. Your VAR gets a clean, reconciled foundation to configure against; you keep your financial record intact instead of parking it in a QuickBooks archive.
How it works
Getting started is simple
Free scoping review
Send a backup or read-only access. We tell you exactly what will convert and how clean your data is, before any money changes hands.
Fixed-price quote
One written price for the whole migration. No hourly meter, no surprise change orders. You approve before we start.
Extraction & mapping
We pull your full ledger and map every account, item, and tax code to the destination system’s structure.
Rebuild & reconcile
We rebuild your file in the new system with history intact, then reconcile the trial balance, AR, and AP to the cent against QuickBooks.
Handover & support
You get a reconciled file, a short walkthrough, and 30 days of support as your team settles in.
Cost & timeline
What the migration costs and how long it takes
Acumatica implementations are quoted by your VAR; our data migration is a separate, fixed, written price — typically a fraction of the implementation line, and scoped free from a backup or read-only access. Single-entity files usually take one to two weeks; multi-entity tenant structures longer, quoted precisely up front. Every engagement ends the same way: a reconciled file, a documented trial-balance, AR and AP reconciliation pack, and 30 days of support through your first close in Acumatica.
Good to know
QuickBooks to Acumatica FAQs
Do you migrate history or just balances?
History where Acumatica supports it, not just opening balances, reconciled against your QuickBooks file.
Do you do the Acumatica setup?
We focus on the data migration and reconciliation and work alongside your Acumatica VAR or implementer.
What does it cost?
A fixed price for the whole migration, quoted after a free scoping review.
How do you prove it's correct?
A side-by-side trial-balance, AR, and AP reconciliation handed over with the file.
How much QuickBooks history can go into Acumatica?
As much as you want to carry — most clients bring several years of general-ledger history mapped to their new segment structure, with older years summarised. We scope this precisely in the free review.
Move up to Acumatica without losing your history
Send us your QuickBooks details and we'll reply with a fixed-price quote within one business day.